District/School Support

School Based Medicaid Services

Published: 7/5/2024 3:31 PM
Kentucky school districts may participate in two Medicaid School-Based Programs. School-Based Health Services and School-Based Administrative Claiming.

School-Based Health Services (SBHS)

The School-Based Health Services (SBHS) program authorizes local education agencies in Kentucky, including KSB and KSD to enroll as a Medicaid Health service provider for children who are eligible under the Medicaid program and under the Individuals with Disabilities Education Act(IDEA).  The Medicaid SBHS program is designed specifically to allow school districts to act as health care providers and be reimbursed under Medicaid.  School districts may be reimbursed approximately 70 percent of the state and local funds they spend on some related services in the individualized education programs (IEP) of children with disabilities who are eligible under both IDEA and Medicaid. 

​​Technical Assistant Guide​

2023-2024 Technical Assistant Guide

Parental Consent

Medicaid Parental Consent 

Spanish version of Parental Consent and Annual Notification Letters.

Medicaid Parental Consent (Spanish)

The brochure below can be printed and shared with parents during registration or by the FRYSCs.

SBHS Parental Consent Brochure

Medicaid Annual Notification Letter

Medicaid Annual Parent Notification Letter

Medicaid Annual Notification Letter(Spanish) 

​Application Process

The School-Based Health Services application must be submitted annually.  The Department for Medicaid Services will not honor any claims until the application has been approved by KDE.
SBHS Certification Application 2024_2025

SBHS Quality Assurance Outline 

Amending the Application

The amendment form must be submitted to make changes to the approved practitioner list.  The form adds staff or deletes staff and services to the district's approved application.


Monitoring Documents


School-Based Administrative C​​laiming (SBAC)

The Medicaid School-based Administrative Claiming (SBAC) program reimburse school districts for the time employees spend in administrative activities that directly support efforts to identify and enroll potentially eligible children and their families into Medicaid.  SBAC involves all school district staff who, as part of their routine job duties, help students and their families learn about Medicaid, apply for Medicaid benefits, refer students to community medical and mental health providers or collaborate with other school staff or community agencies to better address the health care needs of students.

School Based Administrative Claiming Technical Assistance Document approved by CMS

MUNIS Support and Guides Website


KDE Expanded Access Powerpoint

KDE Expanded Access Webinar

KDE Best Practices Powerpoint 

KDE Best Practice Webinar

Training Video for Medicaid 101 (IEP and Expanded Access UPDATES)

Medicaid Update and Revalidation Training



Helpful Links

Fairbanks, LLC - Cost Reporting Login

Public Consulting Group - PCG Claiming Login​​

DMS- Kentucky Department of Medicaid​

Lindsey Kimbleton
Office of Finance and Operations​
Division of Budget and Financial Management
300 Sower Blvd., 5th Floor
Frankfort, KY 40601
(502) 564-1979
Fax (502) 564-6771
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