Facilities

Facilities Memos

Published: 2/4/2026 11:17 AM

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​The Memos below were issued to provide general guidance to stakeholders on a variety of topics related to Kentucky's Public School Facilities.​​

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Memo
TypeDownload
pdfMemo 01 School Project Procedures - January 26, 2009.pdf
pdfMemo 02 School Project General Construction Direct Material Purchase Procedures - February 4, 2009.pdf
pdfMemo 03 School Project Submission Procedures - March 9, 2009 EXPIRED.pdf
pdfMemo 04 School Project Consultant Selection - March 10, 2009.pdf
pdfMemo 05 School Project Materials and Product Specification - March 20, 2009.pdf
pdfMemo 06 School Project General Construction Final Plans and Specification Submittals - March 25, 2009 - EXPIRED.pdf
pdfMemo 07 School Project General Construction House Bill 2 - April 13, 2009.pdf
pdfMemo 08 School Project General Construction Revised Regulation Model Plans - June 8, 2009.pdf
pdfMemo 09 Revised Regulation Summary of Changes - July 16, 2009.pdf
pdfMemo 10 Building Evaluations - December 15, 2009 - EXPIRED.pdf
pdfMemo 11 Basic Architectural and Engineering Services - January 25, 2010 - EXPIRED.pdf
pdfMemo 12 Revised Building Assessment Forms - February 3, 2010- EXPIRED.pdf
pdfMemo 14 Building Evaluations for Renovation Project - March 11, 2010 - EXPIRED.pdf
pdfMemo 15 Smart Government Initiative - March 30, 2010- EXPIRED.pdf
pdfMemo 16 School Facilities Inventory and Categorization System (FICS) - February 23, 2011 - EXPIRED.pdf
pdfMemo 17 Revised School Facilities Inventory and Categorization System (FICS) - March 21, 2011 - EXPIRED.pdf
pdfMemo 18 BG-2 Revisions - November 30, 2011 - EXPIRED.pdf
pdfMemo 19 Owner Direct Purchase Orders (DPO) - New KDE Summary Form - February 17, 2012.pdf
pdfMemo 20 Emergency Declarations - March 5, 2012.pdf
pdfMemo 21 Facilities Process and Funding - April 9, 2012.pdf
pdfMemo 23 School Project Submission Requirements for Bond Sales - May 14, 2012 - EXPIRED.pdf
pdfMemo 24 Revision Design Team Fee Schedule - June 28, 2012 - EXPIRED.pdf
pdfMemo 25 Minimum Project Size Which Requires Formal Bidding - August 7, 2012 - EXPIRED.pdf
pdfMemo 26 School Safety and Security - February 4, 2013.pdf
pdfMemo 27 KDE Construction Project Managers - July 8, 2013.pdf
pdfMemo 29 Roll Out - September 18, 2013 - EXPIRED.pdf
pdfMemo 30 Kitchen Reviews - October 8, 2013 - EXPIRED.pdf
pdfMemo 31 Career and Tech Education Centers-Area Technology Center Review - October 28, 2013 - EXPIRED.pdf
pdfMemo 33 KDE Versions of AIA Documents referenced in Capital Construction Process - September 23, 2014.pdf
pdfMemo 34 New Electronic Submission Process for BG-1 Project Application Form (BG-1) and BG-5 Project Closeout Form (BG-5) - January 6, 2015 - EXPIRED.pdf
pdfMemo 35 Electronic Submission of Construction Project Documents to KDE Facilities Branch (DFB) - June 30, 2015 - EXPIRED.pdf
pdfMemo 36 Design, Approval and Funding for Improvements on Public Rights of Way for School Projects - August 23, 2016.pdf
pdfMemo 37 Repeal of Prevailing Wages for Public School Projects - February 20, 2017.pdf
pdfMemo 41 Project Tiering - April 5, 2017.pdf
pdfMemo 42 FACPAC Documents - November 15, 2018- EXPIRED.pdf
pdfMemo 43 Water Bottle Filling Stations Revision 2 - July 8, 2020 - EXPIRED.pdf
pdfMemo 44 House Bill 26 Revision to KRS 45A.385, KRS 45A.430, KRS 45A.435 and KRS 424.260 - June 3, 2019.pdf
pdfMemo 45 Bond System Post Bid BG-1 Approval Requirements - August 12, 2019 - EXPIRED.pdf
pdfMemo 46 Senate Bill 1 (2019) School Safety - August 14, 2019.pdf
pdfMemo 47 COVID Water System Flushing - January 14, 2021.pdf
pdfMemo 48 Elementary and Secondary School Emergency Relief (ESSER I-III) Funds Capital Construction Process and FACPAC Requirements - Revised September 12, 2022.pdf
pdfMemo 49 Ensuring Drinking Water Quality in Schools During and After Extended Closures - March 10, 2021.pdf
pdfMemo 50 Use of Restricted Funds for District Facility Plan (DFP) Priority 5 Projects - August 20, 2021 - EXPIRED.pdf
pdfMemo 53 Updated ESSER FAQs released by U.S. Department of Education - December 8, 2022.pdf
pdfMemo 54 School Security and Initial BG-1 Approval - April 5, 2023.pdf
pdfMemo 55 Property Disposal - January 23, 2025.pdf
pdfMemo 56 District Facilities Plan Orientation Meeting and Information - February 3, 2026.pdf
pdfMemo 57 Design Build Construction Delivery Method - Revised - August 28, 2025.pdf
pdfMemo 58 The Kentucky School Facilities Planning Manual Section 501 Waiver Process - November 26, 2025.pdf

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​Marshall Smith
Office of Finance and Operations​
Division of District Support
300 Sower Blvd., 4th Floor
Frankfort, KY 40601
(502) 564-3846 Ext. 4463
Fax (502) 564-6771​
Marshall.smith@education.ky.gov​