Facilities

Facilities Memos

Published: 12/3/2025 11:58 AM

The Memos below were issued to provide general guidance to stakeholders on a variety of topics related to Kentucky's Public School Facilities.

Memo
Type	Download
pdf	Memo 01 School Project Procedures - All Buildings 1-26-09.pdf
pdf	Memo 02 Direct Material Purchase Procedures 2-4-09.pdf
pdf	Memo 03 School Project Submission Procedures 3-9-09 - EXPIRED.pdf
pdf	Memo 04 School Project Consultant Selection 3-9-09.pdf
pdf	Memo 05 School Project Materials and Product Specification 3-20-09.pdf
pdf	Memo 06 Final Plans and Specification Submittals 3-25-09 - EXPIRED.pdf
pdf	Memo 07 HB2 4-13-09.pdf
pdf	Memo 08 Revised Regulation - Model Plans 6-8-09.pdf
pdf	Memo 09 Revised Regulation - Summary of Changes 7-16-09.pdf
pdf	Memo 10 Building Evaluations 12-15-09 - EXPIRED.pdf
pdf	Memo 11 Basic Architectural and Engineering Services 1-25-10 - EXPIRED.pdf
pdf	Memo 12 Revised Building Assessment Forms 2-3-10 - EXPIRED.pdf
pdf	Memo 13 Revised Building Assessment Forms 3-3-10 - EXPIRED.pdf
pdf	Memo 14 Building Evaluations for Renovation Project 3-11-10 - EXPIRED.pdf
pdf	Memo 15 Smart Government Initiative 4-1-10 - EXPIRED.pdf
pdf	Memo 16 School Facilities Inventory and Categorization System (FICS) 2-23-11 - EXPIRED.pdf
pdf	Memo 17 School Facilities Inventory amd Categorization System (FICS) Revises Memo 16 3-21-11 - EXPIRED.pdf
pdf	Memo 18 BG-2 Revisions 11-30-11 - EXPIRED.pdf
pdf	Memo 19 Owner Direct Purchase Orders (DPOs) - New KDE DPO Summary Form 2-17-12.pdf
pdf	Memo 20 Emergency Declarations 3-5-12.pdf
pdf	Memo 21 Facilities Process and Funding 3-22-12.pdf
pdf	Memo 22 Correspondence 4-11-12 - EXPIRED.pdf
pdf	Memo 23 School Project Submission Requirements for Bond Sales 5-14-12 - EXPIRED.pdf
pdf	Memo 24 Design Team Fee Schedule 6-28-12 - EXPIRED.pdf
pdf	Memo 25 Minimum Project Size Which Requires Formal Bidding 8-7-12 - EXPIRED.pdf
pdf	Memo 26 School Safety and Security 2-4-13.pdf
pdf	Memo 27 KDE Construction Project Managers 7-8-13.pdf
pdf	Memo 28 Food Service Funds Expenditures 8-19-13.pdf
pdf	Memo 29 702 KAR 4-160 Roll Out 9-18-13 - EXPIRED.pdf
pdf	Memo 30 Kitchen Reviews 10-8-13 - EXPIRED.pdf
pdf	Memo 31 Career and Tech Education Centers-Area Tech Center Review 10-28-13 - EXPIRED.pdf
pdf	Memo 32 Procurement 12-17-13.pdf
pdf	Memo 33 Revised KDE Versions of AIA Documents 9-23-14.pdf
pdf	Memo 34 Electronic Submission BG-1 and BG-5 1-06-15 - EXPIRED.pdf
pdf	Memo 35 Electronic Submission of Construction Project Documents to KDE Facilities Branch 6-30-15 - EXPIRED.pdf
pdf	Memo 36 Design approval and funding for work on ROW 8-23-16.pdf
pdf	Memo 37 HB 3 Repeal of Prevailing Wages for Public School Projects 2-20-17.pdf
pdf	Memo 40 FACPAC & KFICS 6-16-17.pdf
pdf	Memo 41 Project Tiering 4-5-17.pdf
pdf	Memo 42 FACPAC Documents 11-15-18 - EXPIRED.pdf
pdf	Memo 43 Water Bottle Filling Stations - Rev. 2 7-8-20 EXPIRED.pdf
pdf	Memo 44 Revision to KRS 45A.385 & KRS 424 6-3-19.pdf
pdf	Memo 45 Bond System - Post Bid BG-1 Approval Requirements 8-12-19 - EXPIRED.pdf
pdf	Memo 46 Senate Bill 1 - 2019.3 School Safety 8-14-19.pdf
pdf	Memo 47 Water System Flushing 1-14-21.pdf
pdf	Memo 48 Capital Construction Projects using ESSER Funds - Revised 9-12-22.pdf
pdf	Memo 49 Ensuring Drinking Water Quality in Schools During and After Extended Closures 3-10-21.pdf
pdf	Memo 50 Restricted Funds and Priority 5 Projects 8-20-21 - EXPIRED.pdf
pdf	Memo 51 Emergency Procedures and Procurement - DRAFT.pdf
pdf	Memo 52 Procedures during FACPAC maintenance period 6-17-22 - EXPIRED.pdf
pdf	Memo 53 Updated ESSER FAQs released by US ED 12-8-2022.pdf
pdf	Memo 54 KRS 158.162 School Security and Initial BG-1 Approval 4-5-23.pdf
pdf	Memo 55 - Revised 702 KAR 4-090 Property Disposal.pdf
pdf	Memo 57 Design Build Delivery 8.28.25.pdf

Marshall Smith

Office of Finance and Operations

Division of District Support

300 Sower Blvd., 4th Floor

Frankfort, KY 40601

(502) 564-3846 Ext. 4463

Fax (502) 564-6771
Marshall.smith@education.ky.gov