Pupil Transportation

Round Year Calendar and Events

Published: 11/18/2025 4:29 PM

Throught the school year, important dates, deadlines and events arise that school transportation personnel should keep in iine. The chart below provides a clear overview to help you stay on tracl amd ensure nothing is missed.

Period	Description
Continuous	Update school bus driver CDL and medical exam certificate information in KDE's School Bus Driver Database and the Kentucky Transportation Cabinet's CDL Document Portal. Update school bus driver inactive/termination date in KDE's School Bus Driver Database any time a school bus driver is no employed by your district (or is on medical leave).
School Year	School Bus Safety Training – throughout the school year for P-12.
Bus Evacuation Schedule	Bus Evacuation #1 – Must be completed during the first full week after start of school. Bus Evacuation #2 – Must be completed before the end of first semester. Bus Evacuation #3 – Must be completed during the first full week after Winter Break. Bus Evacuation #4 – Must be completed during the second semester before the end of school.
School Bus Driver Training Instructor	School Bus Driver Training Instructor Workshops are held during Spring Break and Summer Break. School Bus Driver Training Instructor 6-hour recertification training classes are held during Summer Break.
School Bus Inspector	School Bus Inspector 4-hour recertification training classes are held during Summer Break.
School Bus Driver	Driver Review #1 must be completed within 5 days of completion of core curriculum instruction. Driver Review #2 must be completed approximately 20-30 days after Driver Review #1. Driver Review #3 must be completed within 3-6 months after Driver Review #2.
June	June 30th – School Bus Incident Reports due for prior fiscal year.
August	Bus Evacuation #1 – Must be completed during the first full week after start of school.
October	October 1st – Inform KISTA if buses are to be financed. October 1st – School Bus Ordering System is available.
November	November 1st – Transportation Growth Factor Adjustment Form due. November 15th – Late bus orders due for May delivery. NOTE: No guarantee of May delivery after this date.
December	Bus Evacuation #2 – Must be completed before the end of first semester. December 30th – Verify school bus inventory information In Bus Inventory Application. Districts make any necessary changes in the Bus Inventory Application system online. December 31st - Bus Inventory changes lock out to calculate SEEK depreciation funding for bus inventory.
January	January 1 - Seek Funding Depreciation Report generates. January 15th – Last day to inform KISTA for bus financing. Bus Evacuation #3 – Must be completed during the first full week after Winter Break.
March/April	First School Bus Driver Training Instructor Workshop is held during Spring Break.
May	May 31st – Kentucky School for the Deaf & Blind Daily Form due. May 31st – Kentucky School for the Deaf & Blind Resident Form due.
Summer	All school bus driver's must complete an 8-hour recertification update training prior to the first week of school. School Bus Driver Training Instructor Workshops are held during Summer Break. School Bus Driver Training Instructors must attend a 6-hour recertification training class to retain certification. All School Bus Inspectors must attend a 4-hour recertification training class to retain certification.
June	June 30th – Transportation End of Year Form Due The following Pupil Transportation conferences are held typically in the last two weeks of June: Kentucky Association of Pupil Transportation (KAPT) Student Transportation Association of Kentucky (STAK)
July	July 8th – Certification of Transportation Mileage Due

Roger Banks

Office of Finance and Operations

Division of District Support

300 Sower Blvd., 4th Floor

Frankfort, KY 40601

(502) 564-5279 ext. 4448

Fax (502) 564-6771

roger.banks@education.ky.gov