Targeted Interventions

Early Warning and Persistence to Graduation Data Tools

Published: 3/8/2024 1:20 PM

​​​​​​​​​​The Kentucky Board of Education envisions that each and every student will be empowered and equipped to purse a successful future. To support schools in working towards this goal, the Kentucky Department of Education developed the Persistence to Graduation Tool and has also collaborated with Infinite Campus to develop an Early Warning System, which is a complex data mining tool using student level data. The Early Warning features allow district and school personnel to better understand what is contributing to each student’s risk of dropping out, and most importantly, what areas of intervention might yield the greatest impact on their journey towards graduation.

Kentucky Educator Experiences Using the Early Warning Tool (videos)

Early Warning System (EW) -  Grades K-12 

Early Warning De​mo

​​One-Page Overview of the Early Warning Tool​

Early Warning Tool Training 2020-2021 (recorded webinar)

Intervention Action Planning Worksheet

Intervention Menu

Early Warning Sample Meeting Agenda

One Administrator's Approach to Using Early Warning (recorded webinar)

Infinite Campus Early Warning Documentation​

Early Warning Study Guide

Path in Infinite Campus: Student Information | Counseling | Early Warning

The EW Tool uses statistical modeling to measure a student’s dropout risk based on students who previously dropped out from the same school. Every student is assigned a GRAD (Graduation-Related Analytic Data) Score based on a multitude of changing data points such as attendance, behavior, grades, enrollment history, demographics, test scores, grades, guardian involvement, household demographics, school type, and more. A visual dashboard allows users to view the entire school and view each individual student score in relation to other students in the school. Within the Early Warning tool, users can filter, utilize ad-hoc groups, and create a watch list of students. Analysis can be generated anytime and by multiple users.

Persistence to Graduation Report (PtG) - Grades K-12 

Path in Infinite Campus: KY State Reporting | KDE Reports | Persistence to Graduation

The PtG tool assigns every student a risk score based on attendance, behavior, course performance, and demographics. The report uses live data, meaning the risk score changes anytime there is a change in any indicator. The PtG Report has two output options, PDF and CSV. The PDF version uses only current year data. The CSV version uses current and prior year data (be sure to only run the CSV outside of school hours to avoid system performance issues). Since the CSV report can be lengthy and time-consuming to generate, we suggest that schools and districts run it at the beginning and end of the school year only. You may run the PDF version at any time.

Request for Assistance and/or Training

Schools and districts seeking assistance from the Division of Student Success, Safe and Supportive Schools Branch can complete the Request for Assistance and/or​ Training​ form. A program consultant will respond in a timely fashion when the request has been submitted.​​

​Judi Vanderhaar
Office of Continuous Improvement and Support
Division of Student Success
300 Sower Blvd., 5th Floor
Frankfort, KY 40601
(502) 564-4772 Ext. 4044
Fax (502) 564-7820

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