The Kentucky Department of Education (KDE), Office of Teaching and Learning (OTL), Division of Early Literacy (DEL), is seeking a Program Services Coordinator to support the operational and logistical needs of a rapidly growing statewide literacy initiative. As DEL expands its scope and impact, this position will play a critical role in ensuring the division can focus on advancing literacy instruction across Kentucky.
DUTIES AND RESPONSIBILITIES:
Travel & Logistics
- Coordinate travel for DEL staff (monthly mileage/meal reimbursement, out of state travel).
- Process travel vouchers and reconcile invoices.
- Secure hotel room blocks for meetings and conferences and serve as a point of contact with hotels/venues.
Procurement & Supplies
- Order materials, supplies, and equipment for coaches and regional leaders.
- Manage vendor communication and ensure timely delivery of ordered items.
- Track inventory of resources and distribute to staff as needed.
- Maintain records of procurement in compliance with KDE guidelines.
Hiring Support
- Assist with processing employee hiring paperwork and onboarding tasks.
Finance & Reporting- Prepare and submit required forms and documentation.
- Support scheduling interviews and communication with candidates.
- Maintain division records related to staffing, training, and compliance.
- Complete and submit DPRs and other required financial paperwork.
- Track expenditures related to travel, hotels, and materials.
- Provide monthly budget updates to DEL leadership.
- Ensure compliance with state purchasing and fiscal accountability policies.
General Administrative Support
- Manage calendars for major DEL events (trainings, statewide meetings, conferences).
- Maintain and organize DEL's records, files, and documentation.
- Identify and recommend process improvements to streamline administrative tasks.
- Anticipate logistical needs for new initiatives as DEL expands.
- Provide consistent operational support so directors and SRLDs can prioritize instructional leadership.
- Performs other duties as assigned.
PREFERRED SKILLS:
Administrative & Organizational Skills - Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Attention to detail and accuracy in completing paperwork, financial forms, and records.
- Calendar management and scheduling for large, complex events and multiple stakeholders.
- Experience coordinating staff travel, lodging, and event logistics.
- Skill in negotiating and managing contracts with vendors, hotels, and venues.
Communication & Interpersonal Skills- Strong written and verbal communication skills for interacting with staff, vendors, and candidates.
- Professional and courteous customer service skills.
- Ability to collaborate effectively with a wide range of stakeholders.
- Clear and timely communication to support staff in the field.
Technology & Systems Skills- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Google Workspace tools.
- Ability to maintain digital records and organize documentation efficiently.
Process Improvement & Problem-Solving Skills- Initiative to identify inefficiencies and recommend improvements.
- Flexibility and adaptability in a rapidly growing and evolving division.
- Strong problem-solving skills to troubleshoot logistical or operational issues.
Knowledge of Literacy & HQIRs- Awareness of early literacy priorities and the importance of structured literacy practices.
- Understanding of High-Quality Instructional Resources (HQIRs) and their role in supporting effective classroom instruction.
- Commitment to supporting a statewide effort to improve student literacy achievement.
Applicants and employees in this classification may be required to submit to a drug screening test and background check.
Applicants currently under contract with a local school district are required to provide a written release from their superintendent prior to an offer of employment will be given.
NOTE: This position will be filled through a Memorandum of Agreement (MOA). The applicant selected for this position must be an employee of a Kentucky local school district or institution of higher education.
TO APPLY FOR THIS POSITION, please send resume, and letter of interest directly to: Christy Ricketts, Division of Resource Management, 300 Sower Blvd, Frankfort, KY 40601; Phone: 502-564-3716; Email:
Christy.ricketts@education.ky.gov Applications are not kept on file and must be resubmitted.
For further information concerning the application process, email Christy Ricketts at:
christy.ricketts@education.ky.gov This position will remain open until filled. An Equal Employment Opportunity/Affirmative Action Employer