Kentucky Department of Education

 

Accounting Procedures for School Activity Funds
The "Accounting Procedures for School Activity Funds" handbook provides a method of uniform accounting for school activity funds. This handbook is incorporated by reference and is part of the Kentucky Administrative Regulation 702 KAR:3:130. You may review changes to the regulation on the LRC web page at the following link: http://www.lrc.ky.gov/kar/702/003/130reg.htm (revised) The ... More

 

Annual Financial Reports
Annual Financial Reports capture revenue and expenditure data as of the end of the fiscal year.  The documents listed below summarize that data.

 

Chart of Accounts
The Chart of Account structure is made up of codes within segments.  The segments are fund, unit, function, program, instructional level, object, and project.  The codes identify the particular fund, unit, function, etc.  The structure is designed for use in computerized accounting systems and spreadsheets.  The inherent flexibility for reporting and budgeting ... More

 

District Payment Register
A listing of individual payments from the Kentucky State Finance Office to the local school districts for the Fiscal Year 2006 by Category, Fund, Program, Name, Grant and CFDA Number. This listing is to be used to verify district receipts by the local financial auditor.  On behalf payments listed are:  Administrative ... More

 

Emergency Impact Aid for Displaced Students
Information on Emergency Aid and Displaced Students that are located throughout the Commonwealth of Kentucky.

 

Finance Officer Training
School Finance provides guidance for districts, providers, and finance officers on the types of training that will be approved. The finance officer serves as the financial leader of the school district and is responsible, with the assistance of the superintendent, school councils, and other finance staff, for creating a sound financial ... More

 

Financial Management Calendar
The Financial Management Calendar is being made available to serve as a reminder of financial/budget processes that need to be completed as well as the KDE due dates.

 

Financial Management Manual
The purpose of this manual is to acquaint local district managerial personnel with the statutes, regulations, policy statements, and forms needed to assure compliance with the mandates and requirements of the Kentucky Board of Education.  The manual represents the contributions of the Division of Data Management.  It consists of ten chapters ... More

 

Indirect Cost Rates
Indirect costs are expenditures in support of a program that are not directly identifiable to that program.  The Division of School Finance calculates the allowable percentage that may be applied to grants so that the district may be reimbursed for a portion of the support expenses incurred. Non-Restricted Proposal I may be ... More

 

Indirect Costs Calculation
The U.S. Department of Education requires the Kentucky Department of Education (KDE) to calculate and approve local education agencies indirect cost rates, both restricted and unrestricted, on an annual basis. The link below provides the documentation supporting the indirect cost calculations.  These rates have been certified by KDE.  

 

KSB and KSD Transportation
The tables on this page show the Kentucky School for the Blind and the Kentucky School for the Deaf home trip transportation payments made to local districts from funds appropriated by the General Assembly for the Support Education Excellence in Kentucky (SEEK) funding program.

 

School Council Allocation Worksheets
School Council Allocation Worksheets and detailed instructions for districts when using 702 KAR 3:246.

  Financial Audits
Local school districts are audited annually by independent certified public accountants (CPA's).  Information for and documentation of these audits can be located here.