Kentucky Department of Education

 

Accounting Procedures for School Activity Funds
The "Accounting Procedures for School Activity Funds" handbook provides a method of uniform accounting for school activity funds. This handbook is incorporated by reference and is part of the Kentucky Administrative Regulation 702 KAR:3:130. The School Activity Funds (Redbook) Frequently Asked Questions list consists of questions that KDE routinely receives from local ... More

 

Annual Financial Reports
Annual Financial Reports capture revenue and expenditure data as of the end of the fiscal year.  The documents listed below summarize that data.

 

Annual Fund Balance Reports
Fund Balance Reports for Fund 1 and Fund 51. The Fund Balance reports show what percentage of district's general fund dollars are left over to use for unexpected expenditures at the end of the year.

 

Chart of Accounts
The Chart of Account structure is made up of codes within segments.  The segments are fund, unit, function, program, instructional level, object, and project.  The codes identify the particular fund, unit, function, etc.  The structure is designed for use in computerized accounting systems and spreadsheets.  The inherent flexibility for reporting and budgeting ... More

 

Emergency Impact Aid for Displaced Students
Information on Emergency Aid and Displaced Students that are located throughout the Commonwealth of Kentucky.

 

Finance Newsletter
The Finance Newsletter is distributed periodically to local school district superintendents and finance officers and provides the latest information on accounting procedures, data integrity, and financial reporting requirements.

 

Finance Officer Training
The Division of District Operations and Pupil Transportation provides guidance for districts, providers, and finance officers regarding the types of training that will be approved. The finance officer serves as the financial leader of the school district and is responsible, with the assistance of the superintendent, school councils, and other finance staff, for ... More

 

Financial Management Calendar
The Financial Management Calendar is being made available to serve as a reminder of financial/budget processes that need to be completed as well as the KDE due dates.

 

Financial Management Resources
The purpose of this page is to acquaint local district personnel with the statutes, regulations, policy statements, and forms needed to assure compliance with the mandates and requirements of the Kentucky Board of Education.  The page represents the contributions of the Office of District Support Services and its divisions. It consists of links ... More

 

Indirect Cost Rates
Indirect costs are expenditures in support of a program that are not directly identifiable to that program.  The KDE calculates the allowable percentage that may be applied to grants so that the district may be reimbursed for a portion of the support expenses incurred. Non-Restricted Proposal I may be applied against district ... More

 

Indirect Costs Calculation
The U.S. Department of Education requires the Kentucky Department of Education (KDE) to calculate and approve local education agencies indirect cost rates, both restricted and unrestricted, on an annual basis. The link below provides the documentation supporting the indirect cost calculations.  These rates have been certified by KDE. http://odss.education.ky.gov/indirectcosts/default.aspx  

 

KSB and KSD Transportation
The tables on this page show the Kentucky School for the Blind and the Kentucky School for the Deaf home trip transportation payments made to local districts from funds appropriated by the General Assembly for the Support Education Excellence in Kentucky (SEEK) funding program.

 

On Behalf Payments
On Behalf Payments  -- payments made by state agencies on behalf of local school districts for Administrative Fees, Flex Spending, Health Insurance, Life Insurance, Kentucky Teacher Retirement, and Vocational Ed.   All the "on Behalf Payments" (2008-09 Kentucky Retirement System and Vocational Education) are now included in the payment document.

 

School Council Allocation Worksheets
School Council Allocation Worksheets and detailed instructions for districts when using 702 KAR 3:246.

  Financial Audits
Local school districts are audited annually by independent certified public accountants (CPA's).  Information for and documentation of these audits can be located here.