Kentucky Department of Education

 

Accounting Procedures for School Activity Funds
The "Accounting Procedures for School Activity Funds" handbook provides a method of uniform accounting for school activity funds. This handbook is incorporated by reference and is part of the Kentucky Administrative Regulation 702 KAR:3:130. The School Activity Funds (Redbook) Frequently Asked Questions list consists of questions that KDE routinely receives from local ... More

 

Annual Financial Receipts and Expenditures
Annual Financial Receipts and Expenditures capture revenue and expenditure data as of the end of the fiscal year.  The documents listed summarize that data.

 

Annual Fund Balance Reports
Fund Balance Reports for Fund 1 and Fund 51. The Fund Balance reports show what percentage of district's general fund dollars are left over to use for unexpected expenditures at the end of the year.

 

Chart of Accounts
The Chart of Account structure is made up of codes within segments.  The segments are fund, unit, function, program, instructional level, object, and project.  The codes identify the particular fund, unit, function, etc.  The structure is designed for use in computerized accounting systems and spreadsheets.  The inherent flexibility for reporting and budgeting ... More

 

Finance Newsletter
The Finance Newsletter is distributed periodically to local school district superintendents and finance officers and provides the latest information on accounting procedures, data integrity, and financial reporting requirements.

 

Finance Officer Training
The Division of District Support provides guidance for districts, providers, and finance officers regarding the types of finance officer trainings that will be approved. The finance officer serves as the financial leader of the school district and is responsible, with the assistance of the superintendent, school councils, and other finance staff, for creating a sound ... More

 

Financial Management Calendar
The Financial Management Calendar is being made available to serve as a reminder of financial/budget processes that need to be completed as well as the KDE due dates.

 

Financial Management Resources
The purpose of this page is to acquaint local district personnel with the statutes, regulations, policy statements, and forms needed to assure compliance with the mandates and requirements of the Kentucky Board of Education.  The page represents the contributions of the Office of District Support Services and its divisions. It consists of links ... More

 

Indirect Cost Rates
Please find the web link below to access your district’s indirect cost calculations for  FY 2011.  The method used to calculate indirect costs is called the “predetermined” method, which requires a 10% reduction in the rate to allow for changes and fluctuations from year to year.  The calculation is performed electronically ... More

 

KSB and KSD Transportation
The tables on this page show the Kentucky School for the Blind and the Kentucky School for the Deaf home trip transportation payments made to local districts from funds appropriated by the General Assembly for the Support Education Excellence in Kentucky (SEEK) funding program.

 

On Behalf Payments
Benefits On Behalf Payments  -- State Benefit payments made by state agencies on behalf of local school districts for Administrative Fees, Federal Reimbursement, Health Insurance, Health Reimbursement Account, Life Insurance, Kentucky Teacher Retirement,Vocational and Technology Education.  The July 2010 through June 2011 "On Behalf Payments"are included in the FY 2011 On Behalf Payments document. Please forward "VocEd On ... More

  Financial Audits
Local school districts are audited annually by independent certified public accountants (CPA's).  Information for and documentation of these audits are located here.