MONDAY SUPERINTENDENT E-MAIL – 6/27/11
The Monday E-mail contains information on the following KDE-related topics:
- ARRA Jobs Reporting Reminder – Report due on job estimates relative to ARRA grants; Due date for submission, Wednesday, July 6, 2011 (Attachment)
- ePAY/IVR Change Over (Attachment)
- Letter from Dr. Terry Holliday, Commissioner, Kentucky Department of Education and William Hacker, Commissioner, Kentucky Department of Public Health concerning Implementation of a 100% Tobacco-Free School Policy for Kentucky Schools (Attachment)
- Blended Rank I cohort program available from Georgetown College
If you have questions about the specific items, please see the contact information for each item.
Items from KDE
ARRA Jobs Reporting Reminder – Report due on job estimates relative to ARRA grants; Due date for submission, Wednesday, July 6, 2011 (Attachment)
The ARRA Jobs Estimate report is available through the web application at http://apps.kde.state.ky.us/login/ and will open on June 27, 2011. The December 2009 OMB ARRA Jobs Guidance from the federal government and the ARRA Jobs Web Application instructions are also attached. The report is a requirement of receipt of ARRA funds.
Each district must complete a report for jobs created/retained relative to each ARRA grant received from KDE. Each district will be reporting for the quarter of April 2011-June 2011. The formula for calculating jobs created/retained is:
Total number of quarter hours worked in jobs funded with ARRA funds = Number of FTEs for quarter
Total quarter hours in a full-time schedule
MUNIS project number 5600A should be reported under MUNIS project number 5600.
Also, if the district has made a single purchase of $25,000 or more, please complete the 1512 Vendor Reporting spreadsheet (attached) and email to arrajobs@education.ky.gov by the reporting deadline.
The reports must be submitted by 5:00 p.m. (EST) on Wednesday, July 6, 2011. Any reports not completed by this time will result in withholding of ARRA funds until the reports are complete. All reports must have a sign-off. For grants that the district did not receive or funds that have not been expended, please sign-off on the blank report.
Questions may be directed to the following:
· Web application: ketsservicedesk@education.ky.gov or 502-564-2002
· ARRA jobs reporting: arrajobs@education.ky.gov or call Thelma Hawkins at 502-564-1979
Future ARRA Job Estimates reporting due dates are:
July 2011 – September 2011 Due: October 6, 2011
October 2011-December 2011 Due: January 6, 2012
January 2012-March 2012 Due: April 6, 2012
April 2012-June 2012 Due: July 6, 2012
Note: Dates are subject to change based on information from the U.S. Department of Education.
ePAY/IVR Change Over (Attachment)
The Commonwealth of Kentucky will be changing banks in July of 2011. Some Local School Districts that currently utilize the IVR system for federal health reimbursements under the old Farmer’s bank account still have not filed the proper information with the Finance and Administration Cabinet. This must be done in order to continue to process such payments electronically. You will need to perform the following process and convert to the new ePAY system under the new JP Morgan Chase bank account:
1) A primary user and two backups will need to register first with Kentucky.gov https://secure.kentucky.gov/portal/registration.aspx to obtain a user ID.
2) Complete the attached EFT Authorization Form. Select district from drop down menu in green. Fill in contact information, local banking information, and enter the name and user ID for each user who created an account with Kentucky.gov. All applications should be marked as “New Enrollment.”
3) Please complete the EFT Authorization form and return via email to Donald Sweasy (Donald.Sweasy@ky.gov) or by fax to 502-564-6597 in the Controller’s Office by COB, June 30th.
Questions regarding this issue should be directed to Donald Sweasy at Donald.Sweasy@ky.gov or 502-564-8632. Donald is in the Finance and Administration Cabinet.
Letter from Dr. Terry Holliday, Commissioner, Kentucky Department of Education and William Hacker, Commissioner, Kentucky Department of Public Health concerning Implementation of a 100% Tobacco-Free School Policy for Kentucky Schools (Attachment)
Please find attached a letter from Dr. Terry Holliday, Commissioner of the Kentucky Department of Education and William Hacker, Commissioner of the Kentucky Department of Public Health requesting local school districts to pass and implement the 100% Tobacco-Free School (TFS) Policy.
For further information, please contact Jamie Sparks at Jamie.sparks@education.ky.gov; or Irene Centers at Irene.centers@ky.gov; or Victoria Greenwell at victoria.greenwell@ky.gov .
Items from Outside Agencies
Blended Rank I cohort program available from Georgetown College
Georgetown College’s new blended Advanced Teacher Leader Rank One cohort program will offer courses in a mostly online format, but students will still receive individualized faculty attention and strong peer support.
The emphasis of this program is to extend teacher leadership to the school level. Students who enroll in the fall Advanced Teacher Leader Rank One program also will earn an additional endorsement either in English as a Second Language, Gifted and Talented or Instructional Technology; certification in Moderate/Severe Disabilities; or special recognition by completing the English as a Second Language or Autism Spectrum Disorders cognate.
For more information, see the news release or call the Graduate Education Office at (502) 863-8176. Those interested in enrolling for fall 2011 must submit applications by July 22.